1. Registration of Civil Registry Documents
Facts of a person’s birth, marriage, fetal death, and death shall be registered at the place of the event within 30 days of occurrence.
Office or Division: Office of the City Civil Registrar (CCR)
Classification: Simple
Type of Transaction: G2C
Who may avail: Owner of the document, Hospitals, Birthing Centers, Funeral Homes, Solemnizing Officers, and DSWD personnel
Checklist of Requirements:
| Requirement | Where to Secure |
|---|---|
| 4 copies of duly accomplished Certificate of: | |
| – Live Birth | Hospital, Birthing Center, & Midwife |
| – Marriage | Solemnizing Officer |
| – Fetal Death | Hospital, Birthing Center, & Midwife |
| – Death | Hospital & Funeral Homes |
| – Foundling | DSWD Office |
Client Steps & Agency Actions:
| Client Steps | Agency Actions | Fees to be Paid | Processing Time | Person Responsible |
|---|---|---|---|---|
| 1. Submit duly filled-up Civil Registry Form (4 copies) to Counter 4 | 1.0 Receive the document for checking as to completeness of data | None | 10 minutes | Admin. Aide |
| 1.1 Assign registry number | None | City Civil Registrar | ||
| 1.2 Have it signed by the Civil Registrar | None | |||
| 2. Receive the copy of the duly registered document | 2.0 Release the registered document | None | 10 minutes | Admin. Aide |
| 2.1 Scan the document for office file | None | |||
| 2.2 Transcribe the document in the appropriate registry book | None |
TOTAL Processing Time: 20 minutes
2. Delayed Registration of Civil Registry Documents
Facts of a person’s birth, marriage, fetal death, and death that were not registered within the reglementary period of 30 days may avail of this service.
Office or Division: Office of the City Civil Registrar (CCR)
Classification: Highly Technical
Type of Transaction: G2C
Who may avail: Owner of the document, father, mother, or guardian who desires to register the facts of birth, death, fetal death, and marriage at the place of occurrence.
Checklist of Requirements:
| Requirement | Where to Secure |
|---|---|
| Delayed Registration of Birth | |
| – Duly accomplished Municipal Form 102 | Office of the City Civil Registrar |
| – PSA Negative Certificate of Birth | PSA Outlet or City of Naga BREQS Outlet |
| – LCRO Negative Certification | Office of the Civil Registrar |
| – At least two supporting documents (e.g., Baptismal Certificate, Form 137-E, Voter’s Certificate, Barangay Captain’s Certificate) | Various locations (Parish, School, COMELEC, Barangay) |
| – Affidavit for Delayed Registration | Lawyer |
| – Marriage Certificate of the owner of the document | PSA Outlet or City Civil Registrar |
| – Marriage Certificate of parents | PSA Outlet or City Civil Registrar |
| – Valid ID | Various institutions (e.g., GSIS, SSS, etc.) |
| Delayed Registration of Death | |
| – Duly accomplished Municipal Form 103 | Office of the City Civil Registrar |
| – PSA Negative Certification of Death | PSA Outlet or City of Naga BREQS Outlet |
| – LCRO Negative Certification | Office of the Civil Registrar |
| – Burial Permit | Office of the City Treasurer |
| – Certificate of Death | Parish where the mass was celebrated |
| – Medical Certification (if applicable) | Hospital |
| – Affidavit for Delayed Registration of Death | Lawyer |
| Delayed Registration of Marriage | |
| – Duly accomplished Municipal Form 97 | Office of the City Civil Registrar |
| – PSA Negative Certification of Marriage | PSA Outlet or City of Naga BREQS Outlet |
| – LCRO Negative Certification | Office of the Civil Registrar |
| – Certificate of Marriage | Office of the City Civil Registrar |
| – Any document showing the date and place of marriage | Office where the marriage was solemnized |
| – Affidavit for Delayed Registration of Marriage | Lawyer |
Client Steps & Agency Actions:
| Client Steps | Agency Actions | Fees to be Paid | Processing Time | Person Responsible |
|---|---|---|---|---|
| 1. Submit all the required documents to Counter 2 & Counter 3 for initial assessment & verification | 1.0 Receive the document and check for completeness | None | 20 minutes | Admin. Aide |
| 1.1 Issue the order of payment if all required documents are provided | None | Registration Officer | ||
| 1.2 Start processing the request | None | |||
| 2. Pay the required fees at the Cashier | 2.0 Accept the payment based on the order of payment | P250 (within municipality), P500 (out of town) | 15 minutes | Cashier, CTO-Cashier Section |
| 2.1 Issue the Official Receipt | None | |||
| 3. Return to LCRO for final processing of delayed registration | 3.0 Check the Official Receipt | None | 10 minutes | Admin. Aide |
| 3.1 Client to sign the prepared Municipal Form for delayed registration | None | Registration Officer | ||
| 3.2 Advise client to return after 10-day posting period | None | |||
| TOTAL Fees: P350 (within municipality) P500 (out of town) | Processing Time: 10 days & 45 minutes |
3. Acknowledgement & RA 9255 (Affidavit to Use the Surname of the Father)
An act allowing illegitimate children to use the surname of the father.
Office or Division: Office of the City Civil Registrar (CCR)
Classification: Simple
Type of Transaction: G2C
Who may avail: The person himself (if 18 years old and over), father, or mother.
Checklist of Requirements:
| Requirement | Where to Secure |
|---|---|
| Submit 1 original & 2 photocopies: | |
| – PSA Certificate of Live Birth | PSA Outlet or City of Naga BREQS Outlet |
| – Affidavit of Acknowledgement | LCR Office |
| – Affidavit to Use the Surname of the Father | LCR Office |
| – Valid ID of parents & child (if applicable) | Various institutions (e.g., GSIS, SSS, etc.) |
Client Steps & Agency Actions:
| Client Steps | Agency Actions | Fees to be Paid | Processing Time | Person Responsible |
|---|---|---|---|---|
| 1. Submit all the required documents to Counter 3 or Counter 6 for initial processing | 1.0 Receive the document, check for completeness | None | 20 minutes | Registration Officer |
| 1.1 Issue the Order of Payment after assessing and verifying documents | None | |||
| 1.2 Start processing the request | None | |||
| 2. Pay the required fees at the City Treasurer’s Office | 2.0 Accept the payment based on the Order of Payment | P200 (Acknowledgement), P200 (RA 9255), P50 (Affidavit) | 10 minutes | Cashier, CTO-Cashier Section |
| 2.1 Issue the Official Receipt | None | |||
| 3. Return to the CCR staff for processing of the documents | 3.0 Check the Official Receipt | None | 10 minutes | Registration Officer |
| 3.1 Register the Affidavits in the Legal Instrument Book | None | |||
| 3.2 Prepare the Certificate of Live Birth with annotation re: Acknowledgement/RA 9255 | None | |||
| 4. Claim the prepared documents and endorsement letter for mailing to PSA Manila | 4.0 Release the endorsement letter for PSA Manila and Certificate of Live Birth with annotation to the client | None | 10 minutes | Registration Officer |
TOTAL Fees: P530.00
Processing Time: 40 minutes
4. Legitimation
Legitimation of children by subsequent marriage of parents.
Office or Division: Office of the City Civil Registrar (CCR)
Classification: Simple
Type of Transaction: G2C
Who may avail: The person himself (if 18 years old and over), father & mother
Checklist of Requirements:
| Requirement | Where to Secure |
|---|---|
| Submit 1 original & 2 photocopies of the following: | |
| – PSA Birth Certificate | PSA Outlet or City of Naga BREQS Outlet |
| – Affidavit of Legitimation | LCR Office |
| – CENOMAR of parents | PSA Outlet or City of Naga BREQS Outlet |
| – Certificate of Marriage of Parents | PSA Outlet or City of Naga BREQS Outlet |
| – Death Certificate of deceased parent(s) | PSA Outlet or City of Naga BREQS Outlet |
| – Valid ID of parents | Various institutions (e.g., GSIS, SSS, etc.) |
Client Steps & Agency Actions:
| Client Steps | Agency Actions | Fees to be Paid | Processing Time | Person Responsible |
|---|---|---|---|---|
| 1. Submit the required documents to CCR staff for initial assessment and verification | 1.0 Receive the documents and check for completeness | None | 20 minutes | Registration Officer |
| 1.1 Issue the Order of Payment | None | |||
| 1.2 Start processing the request | None | |||
| 2. Pay the required fees at the Cashier Section | 2.0 Accept the payment based on the Order of Payment | P200 (Legitimation), P50 (Affidavit), P80 (True Copy of Live Birth) | 10 minutes | Cashier, CTO-Cashier Section |
| 2.1 Issue the Official Receipt | None | |||
| 3. Return to the CCR staff for processing of the documents | 3.0 Check the Official Receipt | None | 10 minutes | Registration Officer |
| 3.1 Register the Affidavit of Legitimation | None | |||
| 3.2 Prepare the Certificate of Live Birth for annotation re: Legitimation | None | |||
| 4. Claim the prepared document and endorsement letter for mailing to PSA Manila | 4.0 Release endorsement letter to PSA Manila and Certificate of Live Birth with annotation re: Legitimation | None | 10 minutes | Registration Officer |
TOTAL Fees: P330.00
Processing Time: 40 minutes
5. Registration of Application for Marriage License
Marriage License is a mandatory document for those who wish to get married.
Office or Division: Office of the City Civil Registrar (CCR)
Classification: Highly Technical
Type of Transaction: G2C
Who may avail: One of the applicants must be a resident of City of Naga, Cebu
Checklist of Requirements:
| Requirement | Where to Secure |
|---|---|
| Proof of Residence (Voter’s Certificate/Barangay Certification) | Comelec/Office of the Punong Barangay |
| PSA Birth Certificate | PSA Outlet or City of Naga BREQS Outlet |
| Certificate of No Record of Marriage (CENOMAR) | PSA Outlet or City of Naga BREQS Outlet |
| Advice/Consent of parents for applicants 25 years of age and below | Municipal Civil Registrar/City Civil Registrar |
| Community Tax Certificate & valid ID | CTO/Barangay Captain |
| Legal Capacity (foreign partner) | Consular Office |
| Death Certificate of spouse or Certificate of Finality for previous marriages | PSA |
Client Steps & Agency Actions:
| Client Steps | Agency Actions | Fees to be Paid | Processing Time | Person Responsible |
|---|---|---|---|---|
| 1. Submit required documents to Counters 2,3 & 4 for initial assessment | 1.0 Receive the documents and check for completeness | None | 20 minutes | Admin. Aide |
| 1.1 Issue the Order of Payment | None | |||
| 1.2 Start processing the application | None | |||
| 2. Pay the required fees at the CTO | 2.0 Accept the payment based on the Order of Payment | P150 (Marriage Counseling), P10 (Municipal Form 90), P183 (Local), P1,083 (Foreigner) | 10 minutes | Cashier |
| 3. Return to the CCR staff | 3.0 Check the OR and process the application | None | 20 minutes | Admin. Aide |
| 4. Review and sign the marriage application | 4.0 Post the application for 10 days | None | 5 minutes | Registration Officer |
| 5. Claim marriage license after the posting period | 5.0 Release the marriage license after the posting period | None | 5 minutes | City Civil Registrar |
TOTAL Fees (Filipino): P335.00
Fees (Foreigner): P1,185.00
Processing Time: 10 days & 1 hour