Office of the City Civil Registrar – City of Naga Official Website

1. Registration of Civil Registry Documents

Facts of a person’s birth, marriage, fetal death, and death shall be registered at the place of the event within 30 days of occurrence.

Office or Division: Office of the City Civil Registrar (CCR)
Classification: Simple
Type of Transaction: G2C
Who may avail: Owner of the document, Hospitals, Birthing Centers, Funeral Homes, Solemnizing Officers, and DSWD personnel

Checklist of Requirements:

Requirement	Where to Secure
4 copies of duly accomplished Certificate of:
– Live Birth	Hospital, Birthing Center, & Midwife
– Marriage	Solemnizing Officer
– Fetal Death	Hospital, Birthing Center, & Midwife
– Death	Hospital & Funeral Homes
– Foundling	DSWD Office

Client Steps & Agency Actions:

Client Steps	Agency Actions	Fees to be Paid	Processing Time	Person Responsible
1. Submit duly filled-up Civil Registry Form (4 copies) to Counter 4	1.0 Receive the document for checking as to completeness of data	None	10 minutes	Admin. Aide
	1.1 Assign registry number	None		City Civil Registrar
	1.2 Have it signed by the Civil Registrar	None
2. Receive the copy of the duly registered document	2.0 Release the registered document	None	10 minutes	Admin. Aide
	2.1 Scan the document for office file	None
	2.2 Transcribe the document in the appropriate registry book	None

TOTAL Processing Time: 20 minutes

2. Delayed Registration of Civil Registry Documents

Facts of a person’s birth, marriage, fetal death, and death that were not registered within the reglementary period of 30 days may avail of this service.

Office or Division: Office of the City Civil Registrar (CCR)
Classification: Highly Technical
Type of Transaction: G2C
Who may avail: Owner of the document, father, mother, or guardian who desires to register the facts of birth, death, fetal death, and marriage at the place of occurrence.

Checklist of Requirements:

Requirement	Where to Secure
Delayed Registration of Birth
– Duly accomplished Municipal Form 102	Office of the City Civil Registrar
– PSA Negative Certificate of Birth	PSA Outlet or City of Naga BREQS Outlet
– LCRO Negative Certification	Office of the Civil Registrar
– At least two supporting documents (e.g., Baptismal Certificate, Form 137-E, Voter’s Certificate, Barangay Captain’s Certificate)	Various locations (Parish, School, COMELEC, Barangay)
– Affidavit for Delayed Registration	Lawyer
– Marriage Certificate of the owner of the document	PSA Outlet or City Civil Registrar
– Marriage Certificate of parents	PSA Outlet or City Civil Registrar
– Valid ID	Various institutions (e.g., GSIS, SSS, etc.)
Delayed Registration of Death
– Duly accomplished Municipal Form 103	Office of the City Civil Registrar
– PSA Negative Certification of Death	PSA Outlet or City of Naga BREQS Outlet
– LCRO Negative Certification	Office of the Civil Registrar
– Burial Permit	Office of the City Treasurer
– Certificate of Death	Parish where the mass was celebrated
– Medical Certification (if applicable)	Hospital
– Affidavit for Delayed Registration of Death	Lawyer
Delayed Registration of Marriage
– Duly accomplished Municipal Form 97	Office of the City Civil Registrar
– PSA Negative Certification of Marriage	PSA Outlet or City of Naga BREQS Outlet
– LCRO Negative Certification	Office of the Civil Registrar
– Certificate of Marriage	Office of the City Civil Registrar
– Any document showing the date and place of marriage	Office where the marriage was solemnized
– Affidavit for Delayed Registration of Marriage	Lawyer

Client Steps & Agency Actions:

Client Steps	Agency Actions	Fees to be Paid	Processing Time	Person Responsible
1. Submit all the required documents to Counter 2 & Counter 3 for initial assessment & verification	1.0 Receive the document and check for completeness	None	20 minutes	Admin. Aide
	1.1 Issue the order of payment if all required documents are provided	None		Registration Officer
	1.2 Start processing the request	None
2. Pay the required fees at the Cashier	2.0 Accept the payment based on the order of payment	P250 (within municipality), P500 (out of town)	15 minutes	Cashier, CTO-Cashier Section
	2.1 Issue the Official Receipt	None
3. Return to LCRO for final processing of delayed registration	3.0 Check the Official Receipt	None	10 minutes	Admin. Aide
	3.1 Client to sign the prepared Municipal Form for delayed registration	None		Registration Officer
	3.2 Advise client to return after 10-day posting period	None
TOTAL Fees: P350 (within municipality) P500 (out of town)	Processing Time: 10 days & 45 minutes

3. Acknowledgement & RA 9255 (Affidavit to Use the Surname of the Father)

An act allowing illegitimate children to use the surname of the father.

Office or Division: Office of the City Civil Registrar (CCR)
Classification: Simple
Type of Transaction: G2C
Who may avail: The person himself (if 18 years old and over), father, or mother.

Checklist of Requirements:

Requirement	Where to Secure
Submit 1 original & 2 photocopies:
– PSA Certificate of Live Birth	PSA Outlet or City of Naga BREQS Outlet
– Affidavit of Acknowledgement	LCR Office
– Affidavit to Use the Surname of the Father	LCR Office
– Valid ID of parents & child (if applicable)	Various institutions (e.g., GSIS, SSS, etc.)

Client Steps & Agency Actions:

Client Steps	Agency Actions	Fees to be Paid	Processing Time	Person Responsible
1. Submit all the required documents to Counter 3 or Counter 6 for initial processing	1.0 Receive the document, check for completeness	None	20 minutes	Registration Officer
	1.1 Issue the Order of Payment after assessing and verifying documents	None
	1.2 Start processing the request	None
2. Pay the required fees at the City Treasurer’s Office	2.0 Accept the payment based on the Order of Payment	P200 (Acknowledgement), P200 (RA 9255), P50 (Affidavit)	10 minutes	Cashier, CTO-Cashier Section
	2.1 Issue the Official Receipt	None
3. Return to the CCR staff for processing of the documents	3.0 Check the Official Receipt	None	10 minutes	Registration Officer
	3.1 Register the Affidavits in the Legal Instrument Book	None
	3.2 Prepare the Certificate of Live Birth with annotation re: Acknowledgement/RA 9255	None
4. Claim the prepared documents and endorsement letter for mailing to PSA Manila	4.0 Release the endorsement letter for PSA Manila and Certificate of Live Birth with annotation to the client	None	10 minutes	Registration Officer

TOTAL Fees: P530.00
Processing Time: 40 minutes

4. Legitimation

Legitimation of children by subsequent marriage of parents.

Checklist of Requirements:

Requirement	Where to Secure
Submit 1 original & 2 photocopies of the following:
– PSA Birth Certificate	PSA Outlet or City of Naga BREQS Outlet
– Affidavit of Legitimation	LCR Office
– CENOMAR of parents	PSA Outlet or City of Naga BREQS Outlet
– Certificate of Marriage of Parents	PSA Outlet or City of Naga BREQS Outlet
– Death Certificate of deceased parent(s)	PSA Outlet or City of Naga BREQS Outlet
– Valid ID of parents	Various institutions (e.g., GSIS, SSS, etc.)

Client Steps & Agency Actions:

Client Steps	Agency Actions	Fees to be Paid	Processing Time	Person Responsible
1. Submit the required documents to CCR staff for initial assessment and verification	1.0 Receive the documents and check for completeness	None	20 minutes	Registration Officer
	1.1 Issue the Order of Payment	None
	1.2 Start processing the request	None
2. Pay the required fees at the Cashier Section	2.0 Accept the payment based on the Order of Payment	P200 (Legitimation), P50 (Affidavit), P80 (True Copy of Live Birth)	10 minutes	Cashier, CTO-Cashier Section
	2.1 Issue the Official Receipt	None
3. Return to the CCR staff for processing of the documents	3.0 Check the Official Receipt	None	10 minutes	Registration Officer
	3.1 Register the Affidavit of Legitimation	None
	3.2 Prepare the Certificate of Live Birth for annotation re: Legitimation	None
4. Claim the prepared document and endorsement letter for mailing to PSA Manila	4.0 Release endorsement letter to PSA Manila and Certificate of Live Birth with annotation re: Legitimation	None	10 minutes	Registration Officer

TOTAL Fees: P330.00
Processing Time: 40 minutes

5. Registration of Application for Marriage License

Marriage License is a mandatory document for those who wish to get married.

Office or Division: Office of the City Civil Registrar (CCR)
Classification: Highly Technical
Type of Transaction: G2C
Who may avail: One of the applicants must be a resident of City of Naga, Cebu

Checklist of Requirements:

Requirement	Where to Secure
Proof of Residence (Voter’s Certificate/Barangay Certification)	Comelec/Office of the Punong Barangay
PSA Birth Certificate	PSA Outlet or City of Naga BREQS Outlet
Certificate of No Record of Marriage (CENOMAR)	PSA Outlet or City of Naga BREQS Outlet
Advice/Consent of parents for applicants 25 years of age and below	Municipal Civil Registrar/City Civil Registrar
Community Tax Certificate & valid ID	CTO/Barangay Captain
Legal Capacity (foreign partner)	Consular Office
Death Certificate of spouse or Certificate of Finality for previous marriages	PSA

Client Steps & Agency Actions:

Client Steps	Agency Actions	Fees to be Paid	Processing Time	Person Responsible
1. Submit required documents to Counters 2,3 & 4 for initial assessment	1.0 Receive the documents and check for completeness	None	20 minutes	Admin. Aide
	1.1 Issue the Order of Payment	None
	1.2 Start processing the application	None
2. Pay the required fees at the CTO	2.0 Accept the payment based on the Order of Payment	P150 (Marriage Counseling), P10 (Municipal Form 90), P183 (Local), P1,083 (Foreigner)	10 minutes	Cashier
3. Return to the CCR staff	3.0 Check the OR and process the application	None	20 minutes	Admin. Aide
4. Review and sign the marriage application	4.0 Post the application for 10 days	None	5 minutes	Registration Officer
5. Claim marriage license after the posting period	5.0 Release the marriage license after the posting period	None	5 minutes	City Civil Registrar

TOTAL Fees (Filipino): P335.00
Fees (Foreigner): P1,185.00
Processing Time: 10 days & 1 hour

Checklist of Requirements	Where to Secure
1. Valid I.D. of the owner of the document	GSIS, SSS, Pantawid, Senior Citizen, Voter’s Registration, National ID
2. Authorization letter with valid I.D., if requester is other than the owner	Owner of the Document
3. Baptismal, Marriage, Death Certificate for non-record	Church

Checklist of Requirements

Where to Secure

1. Valid I.D. of the owner of the document

GSIS, SSS, Pantawid, Senior Citizen, Voter’s Registration, National ID

2. Authorization letter with valid I.D., if requester is other than the owner

Owner of the Document

3. Baptismal, Marriage, Death Certificate for non-record

Church

Client Steps	Agency Actions	Fees to be Paid	Processing Time	Person Responsible
1. Fill up the request form and submit to Counters 1,2,3,4, & 5. Make sure to secure the Order of Payment will be issued.	1.0 Receive the request form and search the data in the computer	None	10 minutes	Admin. Aide Reg. Officer
	1.1 Issue the Order of Payment for positive results
	1.2 Start processing the request
2. Pay the required fees at Cashier Section by showing the Order of Payment. Make sure to secure OR that will be issued upon payment.	2.0 Accept the payment based on the Order of Payment	Transcript Copy: P80.00, Certified True Copy: P80.00	10 minutes	Cashier CTO – Cashier Section
	2.1 Issue the OR
3. Return to CCR for processing of requested document	3.0 Check the OR	None	5 minutes	Admin. Aide Reg. Officer
	3.1 Issue the Certificate either certified or Transcription
4. Claim the Certificate	4.0 Release to client the prepared documents	None	5 minutes

Client Steps

Agency Actions

Fees to be Paid

Processing Time

Person Responsible

1. Fill up the request form and submit to Counters 1,2,3,4, & 5. Make sure to secure the Order of Payment will be issued.

1.0 Receive the request form and search the data in the computer

None

10 minutes

Admin. Aide Reg. Officer

1.1 Issue the Order of Payment for positive results

1.2 Start processing the request

2. Pay the required fees at Cashier Section by showing the Order of Payment. Make sure to secure OR that will be issued upon payment.

2.0 Accept the payment based on the Order of Payment

Transcript Copy: P80.00, Certified True Copy: P80.00

10 minutes

Cashier CTO – Cashier Section

2.1 Issue the OR

3. Return to CCR for processing of requested document

3.0 Check the OR

None

5 minutes

Admin. Aide Reg. Officer

3.1 Issue the Certificate either certified or Transcription

4. Claim the Certificate

4.0 Release to client the prepared documents

None

5 minutes

Checklist of Requirements	Where to Secure
1. PSA and local copy of COLB	PSA & City of Naga BREQS Outlet
2. NBI, Police, and Barangay Clearance	NBI, Police, and Barangay Office
3. Publication in the newspaper once for two consecutive weeks	Banat News or Any Newspaper
4. At least two (2) supporting documentary evidences	Church, PSA, City of Naga BREQS outlet, COMELEC, School
5. Affidavit not gainfully employed (if unemployed)	Lawyer

Checklist of Requirements

Where to Secure

1. PSA and local copy of COLB

PSA & City of Naga BREQS Outlet

2. NBI, Police, and Barangay Clearance

NBI, Police, and Barangay Office

3. Publication in the newspaper once for two consecutive weeks

Banat News or Any Newspaper

4. At least two (2) supporting documentary evidences

Church, PSA, City of Naga BREQS outlet, COMELEC, School

5. Affidavit not gainfully employed (if unemployed)

Lawyer

Client Steps	Agency Actions	Fees to be Paid	Processing Time	Person Responsible
1. Submit required documents to Counter 6 for initial assessment and verification. Make sure to secure the Order of Payment.	1.0 Receive the required documents and check for completeness	None	10 minutes	Reg. Officer City Civil Registrar
	1.1 Issue the Order of Payment if all required documents were given
	1.2 Start processing the request
2. Pay the required fees at the CTO by showing the Order of Payment	2.0 Accept the payment based on the Order of Payment	P3,000.00, Service Fee for Migrant Petition P1,000.00	10 minutes	Cashiers CTO – Cashier Section
	2.1 Issue the OR
3. Return to LCR staff for the signing of petition	3.0 Check the OR	None	10 minutes	Reg. Officer City Civil Registrar
	3.1 Prepare the petition for client to review and sign
4. Claim the acted petition after the lapse of 10 days posting for mailing to PSA Manila for the Civil Registrar General’s action	4.0 Release the acted petition for the Civil Registrar General’s action	None	10 minutes	Reg. Officer City Civil Registrar
	4.1 Process the finality for issuance of new PSA record with annotation.		After 4 months
5. Process the approved petition for issuance of Certificate of Finality	5.0 Receive the approved petition from the Civil Registrar General	None	10 minutes	Reg. Officer City Civil Registrar
	5.1 Issue the Order of Payment
	5.2 Start processing the Finality
6. Pay the required fees at the Cashier Section by showing the Order of Payment	6.0 Accept the payment based on the Order of Payment	Finality: P300.00, Civil Registry Doc. P80.00	10 minutes	Cashier CTO – Cashier Section
	6.1 Issue the OR
7. Return to Counter 6 for release of Certificate of Finality and the annotated Civil Registry document.	7.0 Check the OR	None	10 minutes	Reg. Officer City Civil Registrar
	7.1 Issue the Certificate of Finality and the Civil Registry Document
	7.2 Forward to PSA Provincial Office the approved petition with finality and Certified True Copy for them to annotate their copy

Client Steps

Agency Actions

Fees to be Paid

Processing Time

Person Responsible

1. Submit required documents to Counter 6 for initial assessment and verification. Make sure to secure the Order of Payment.

1.0 Receive the required documents and check for completeness

None

10 minutes

Reg. Officer City Civil Registrar

1.1 Issue the Order of Payment if all required documents were given

1.2 Start processing the request

2. Pay the required fees at the CTO by showing the Order of Payment

2.0 Accept the payment based on the Order of Payment

P3,000.00, Service Fee for Migrant Petition P1,000.00

10 minutes

Cashiers CTO – Cashier Section

2.1 Issue the OR

3. Return to LCR staff for the signing of petition

3.0 Check the OR

None

10 minutes

Reg. Officer City Civil Registrar

3.1 Prepare the petition for client to review and sign

4. Claim the acted petition after the lapse of 10 days posting for mailing to PSA Manila for the Civil Registrar General’s action

4.0 Release the acted petition for the Civil Registrar General’s action

None

10 minutes

Reg. Officer City Civil Registrar

4.1 Process the finality for issuance of new PSA record with annotation.

After 4 months

5. Process the approved petition for issuance of Certificate of Finality

5.0 Receive the approved petition from the Civil Registrar General

None

10 minutes

Reg. Officer City Civil Registrar

5.1 Issue the Order of Payment

5.2 Start processing the Finality

6. Pay the required fees at the Cashier Section by showing the Order of Payment

6.0 Accept the payment based on the Order of Payment

Finality: P300.00, Civil Registry Doc. P80.00

10 minutes

Cashier CTO – Cashier Section

6.1 Issue the OR

7. Return to Counter 6 for release of Certificate of Finality and the annotated Civil Registry document.

7.0 Check the OR

None

10 minutes

Reg. Officer City Civil Registrar

7.1 Issue the Certificate of Finality and the Civil Registry Document

7.2 Forward to PSA Provincial Office the approved petition with finality and Certified True Copy for them to annotate their copy

Checklist of Requirements	Where to Secure
PSA and local copy of the problem document	PSA Outlet or City of Naga BREQS outlet/ Local Civil Registrar’s Office
Other supporting papers that will be required by the registrar based on the kind of error to be corrected or as the case arises.

Checklist of Requirements

Where to Secure

PSA and local copy of the problem document

PSA Outlet or City of Naga BREQS outlet/ Local Civil Registrar’s Office

Other supporting papers that will be required by the registrar based on the kind of error to be corrected or as the case arises.

Client Steps	Agency Actions	Fees to be Paid	Processing Time	Person Responsible
1. Submit required documents to Counter 6 for initial assessment and verification. Make sure to secure the Order of Payment.	1.0 Receive the required documents and check for completeness	None	20 minutes	Reg. Officer City Civil Registrar
	1.1 Issue the Order of Payment if all required documents were given
2. Pay the required fees at the CTO by showing the Order of Payment	2.0 Accept the payment based on the Order of Payment	P1,000.00, Service Fee for Migrant Petition P500.00	10 minutes	Cashiers CTO – Cashier Section
	2.1 Issue the OR
3. Return to LCR staff for the signing of petition	3.0 Check the OR	None	10 minutes	Reg. Officer City Civil Registrar
	3.1 Prepare the petition for client to review and sign
4. Claim the acted petition after the lapse of 10 days posting for mailing to PSA Manila for the Civil Registrar General’s action	4.0 Release the acted petition for the Civil Registrar General’s action	None	10 minutes	Reg. Officer City Civil Registrar
5. Process the approved petition for issuance of Certificate of Finality	5.0 Receive the approved petition from the Civil Registrar General	None	10 minutes	Reg. Officer City Civil Registrar
6. Pay the required fees at the Cashier Section by showing the Order of Payment	6.0 Accept the payment based on the Order of Payment	Finality P300.00, Civil Registry Doc. P80.00	10 minutes	Cashier CTO – Cashier Section
7. Return to Counter 6 for release of Certificate of Finality and the annotated Civil Registry document.	7.0 Check the OR	None	10 minutes	Reg. Officer City Civil Registrar

Client Steps

Agency Actions

Fees to be Paid

Processing Time

Person Responsible

1. Submit required documents to Counter 6 for initial assessment and verification. Make sure to secure the Order of Payment.

1.0 Receive the required documents and check for completeness

None

20 minutes

Reg. Officer City Civil Registrar

1.1 Issue the Order of Payment if all required documents were given

2. Pay the required fees at the CTO by showing the Order of Payment

2.0 Accept the payment based on the Order of Payment

P1,000.00, Service Fee for Migrant Petition P500.00

10 minutes

Cashiers CTO – Cashier Section

2.1 Issue the OR

3. Return to LCR staff for the signing of petition

3.0 Check the OR

None

10 minutes

Reg. Officer City Civil Registrar

3.1 Prepare the petition for client to review and sign

4. Claim the acted petition after the lapse of 10 days posting for mailing to PSA Manila for the Civil Registrar General’s action

4.0 Release the acted petition for the Civil Registrar General’s action

None

10 minutes

Reg. Officer City Civil Registrar

5. Process the approved petition for issuance of Certificate of Finality

5.0 Receive the approved petition from the Civil Registrar General

None

10 minutes

Reg. Officer City Civil Registrar

6. Pay the required fees at the Cashier Section by showing the Order of Payment

6.0 Accept the payment based on the Order of Payment

Finality P300.00, Civil Registry Doc. P80.00

10 minutes

Cashier CTO – Cashier Section

7. Return to Counter 6 for release of Certificate of Finality and the annotated Civil Registry document.

7.0 Check the OR

None

10 minutes

Reg. Officer City Civil Registrar

Requirement	Where to Secure
PSA and local copy of the Certificate of Live Birth (COLB)	PSA & City of Naga Breqs outlet
NBI, Police, and Barangay Clearance	NBI, Police, and Barangay Office
Publication in the newspaper for two consecutive weeks	Banat News or any newspaper
At least two (2) supporting documentary evidences (e.g., Baptismal Certificate, Marriage Certificate, Voter’s Registration Record, TOR, Form 137, etc.)	Church, PSA, City of Naga Breqs outlet, COMELEC, School
Affidavit not gainfully employed (if unemployed)	Lawyer
Medical Certificate	Rural Health Officer

Requirement

Where to Secure

PSA and local copy of the Certificate of Live Birth (COLB)

PSA & City of Naga Breqs outlet

NBI, Police, and Barangay Clearance

NBI, Police, and Barangay Office

Publication in the newspaper for two consecutive weeks

Banat News or any newspaper

At least two (2) supporting documentary evidences (e.g., Baptismal Certificate, Marriage Certificate, Voter’s Registration Record, TOR, Form 137, etc.)

Church, PSA, City of Naga Breqs outlet, COMELEC, School

Affidavit not gainfully employed (if unemployed)

Lawyer

Medical Certificate

Rural Health Officer

Step	Client Action	Agency Action	Fees	Processing Time	Person Responsible
1	Submit required documents to Counter 6 for initial assessment and verification	Receive the required documents and check for completeness	None	10 minutes	Registration Officer, City Civil Registrar
2	Pay the required fees at the CTO by showing the Order of Payment	Accept the payment based on the Order of Payment	₱3,000.00 (Petition for Migrant) + ₱1,000.00 (Service Fee)	10 minutes	Cashier, CTO-Cashier Section
3	Return to LCR staff for signing of petition	Check the OR and prepare the petition for client to review and sign	None	10 minutes	Registration Officer, City Civil Registrar
4	Claim the endorsement for publication in the newspaper	Issue Notice of Publication and have it published in the newspaper for 2 consecutive weeks	None	10 minutes	Registration Officer, City Civil Registrar
5	Submit the Affidavit of Publication and newspaper clippings	Receive and verify documents before acting on the petition	None	10 minutes	Registration Officer, City Civil Registrar
6	Claim the approved petition and endorsement letter to PSA Manila for mailing	Release the petition for the Civil Registrar General’s action	Covered under RA 9048	After 4 months	Registration Officer, City Civil Registrar
7	Pay the required fees for the Certificate of Finality	Accept payment for Finality and Civil Registry Document	₱300.00 (Finality) + ₱80.00 (Doc Fee)	10 minutes	Cashier, CTO-Cashier Section
8	Return to Counter 6 for processing and release of Certificate of Finality	Check the OR and issue the Certificate of Finality and the annotated Civil Registry Document	None	10 minutes	Registration Officer, City Civil Registrar
9	Collect the approved petition and the final documents from PSA	Forward the approved petition to PSA Provincial Office	None	After 4 months	Registration Officer, City Civil Registrar

Step

Client Action

Agency Action

Fees

Processing Time

Person Responsible

Submit required documents to Counter 6 for initial assessment and verification

Receive the required documents and check for completeness

None

10 minutes

Registration Officer, City Civil Registrar

Pay the required fees at the CTO by showing the Order of Payment

Accept the payment based on the Order of Payment

₱3,000.00 (Petition for Migrant) + ₱1,000.00 (Service Fee)

10 minutes

Cashier, CTO-Cashier Section

Return to LCR staff for signing of petition

Check the OR and prepare the petition for client to review and sign

None

10 minutes

Registration Officer, City Civil Registrar

Claim the endorsement for publication in the newspaper

Issue Notice of Publication and have it published in the newspaper for 2 consecutive weeks

None

10 minutes

Registration Officer, City Civil Registrar

Submit the Affidavit of Publication and newspaper clippings

Receive and verify documents before acting on the petition

None

10 minutes

Registration Officer, City Civil Registrar

Claim the approved petition and endorsement letter to PSA Manila for mailing

Release the petition for the Civil Registrar General’s action

Covered under RA 9048

After 4 months

Registration Officer, City Civil Registrar

Pay the required fees for the Certificate of Finality

Accept payment for Finality and Civil Registry Document

₱300.00 (Finality) + ₱80.00 (Doc Fee)

10 minutes

Cashier, CTO-Cashier Section

Return to Counter 6 for processing and release of Certificate of Finality

Check the OR and issue the Certificate of Finality and the annotated Civil Registry Document

None

10 minutes

Registration Officer, City Civil Registrar

Collect the approved petition and the final documents from PSA

Forward the approved petition to PSA Provincial Office

None

After 4 months

Registration Officer, City Civil Registrar

Requirement	Where to Secure
PSA and local copy of the document (birth, marriage, fetal death, or death)	PSA & City of Naga Breqs outlet/ Local Civil Registrar’s Office
Other supporting papers (e.g., documents related to the error)	Secured based on the case type (e.g., church, school, etc.)

Requirement

Where to Secure

PSA and local copy of the document (birth, marriage, fetal death, or death)

PSA & City of Naga Breqs outlet/ Local Civil Registrar’s Office

Other supporting papers (e.g., documents related to the error)

Secured based on the case type (e.g., church, school, etc.)

Step	Client Action	Agency Action	Fees	Processing Time	Person Responsible
1	Submit required documents to Counter 6 for initial assessment and verification	Receive and check documents for completeness	None	20 minutes	Registration Officer, City Civil Registrar
2	Pay the required fees at the CTO by showing the Order of Payment	Accept the payment based on the Order of Payment	₱200.00 (Civil Registry Document) + ₱80.00 (Doc Fee)	10 minutes	Cashier, CTO-Cashier Section

Step

Client Action

Agency Action

Fees

Processing Time

Person Responsible

Submit required documents to Counter 6 for initial assessment and verification

Receive and check documents for completeness

None

20 minutes

Registration Officer, City Civil Registrar

Pay the required fees at the CTO by showing the Order of Payment

Accept the payment based on the Order of Payment

₱200.00 (Civil Registry Document) + ₱80.00 (Doc Fee)

10 minutes

Cashier, CTO-Cashier Section

Requirement	Where to Secure
Valid Identification Card	Any government issued ID
Authorization letter with valid ID (if requester is not the owner)	Authorized representative’s ID

Requirement

Where to Secure

Valid Identification Card

Any government issued ID

Authorization letter with valid ID (if requester is not the owner)

Authorized representative’s ID

Step	Client Action	Agency Action	Fees	Processing Time	Person Responsible
1	Fill out the Request Form and submit required documents to Counter 5	Review the request form and check for completeness	None	5 minutes	Admin. Aide, City Civil Registrar
2	Pay the required fees at the CTO by showing the Order of Payment	Accept the payment based on the Order of Payment	₱20.00 (Request Fee)	10 minutes	Cashier, CTO-Cashier Section
3	Return to Counter 5 for processing and scheduled date of release	Check the OR and issue an Acknowledgment Receipt	Birth/Death/Marriage ₱155.00; CENOMAR ₱210.00	10 minutes	Admin. Aide, City Civil Registrar
4	Wait for the final documents to be released from PSA	Advise client to return after two weeks for document collection	None	2 weeks	Admin. Aide, City Civil Registrar
5	Present the claim stub to claim the documents from PSA	Release the requested Civil Registry documents in SECPA	None	10 minutes	Admin. Aide, City Civil Registrar

Step

Client Action

Agency Action

Fees

Processing Time

Person Responsible

Fill out the Request Form and submit required documents to Counter 5

Review the request form and check for completeness

None

5 minutes

Admin. Aide, City Civil Registrar

Pay the required fees at the CTO by showing the Order of Payment

Accept the payment based on the Order of Payment

₱20.00 (Request Fee)

10 minutes

Cashier, CTO-Cashier Section

Return to Counter 5 for processing and scheduled date of release

Check the OR and issue an Acknowledgment Receipt

Birth/Death/Marriage ₱155.00; CENOMAR ₱210.00

10 minutes

Admin. Aide, City Civil Registrar

Wait for the final documents to be released from PSA

Advise client to return after two weeks for document collection

None

2 weeks

Admin. Aide, City Civil Registrar

Present the claim stub to claim the documents from PSA

Release the requested Civil Registry documents in SECPA

None

10 minutes

Admin. Aide, City Civil Registrar

1. Registration of Civil Registry Documents

Checklist of Requirements:

Client Steps & Agency Actions:

2. Delayed Registration of Civil Registry Documents

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3. Acknowledgement & RA 9255 (Affidavit to Use the Surname of the Father)

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4. Legitimation

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5. Registration of Application for Marriage License

Checklist of Requirements:

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7. Issuance of Birth, Death, and Marriage Certificates

Client Steps:

8. Change of First Name in the Certificate of Live Birth

Client Steps:

9. Petition for Correction of Clerical Error (RA 9048)

Client Steps:

10. Petition for Correction of Clerical Error (RA 10172)

Checklist of Requirements:

Client Steps:

11. Supplemental Report

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12. Request for Security Paper (SECPA) Through BREQS

Checklist of Requirements:

Client Steps: