Office of the City Budget Officer – External Services
1. Budgetary Service Overview
The Budgetary Service provides timely and accurate responses to budgetary and management transactions, issues, and concerns. It aims to enhance the LGU’s operations and project implementation, supporting the Local Chief Executive and Legislative Officials in managing resources for the city’s sustainable development and the improvement of its citizens’ living standards.
- Office or Division: Office of the City Budget Officer (CBO)
- Classification: Simple
- Type of Transaction: Government to Government (G2G)
- Who May Avail: LGU Local and National Offices
2. Checklist of Requirements
A. Signed Documents for Procurement of Goods, Services, Infrastructure, and Consultancy
- Program of Work / Project Proposal / Training Design (Signed)
- Purchase Request (Signed)
- Obligation Request and Voucher (Signed)
B. Reviewed Annual/Supplemental Budget of 28 Barangays & 28 Sangguniang Kabataan
C. Verified Annual Procurement Plan of Commonly-Used Supplies for All Offices
D. Annual Budget and Supplemental Budget of the City
E. Quarterly Appropriation Release Order / Advice Allotment
F. Periodic Reports to DILG, COA, Provincial Budget Office, and DBM-RO VII
3. Client Steps & Agency Actions
| Client Steps | Agency Actions | Fees | Processing Time | Person Responsible |
|---|---|---|---|---|
| A. Signed Documents for Procurement | Receive verified documents from IAS and earmark transactions for availability of appropriation. | None | 10 seconds/transaction | Admin. Aide |
| 1. Submit Program of Work, Project Proposal, Purchase Request | Sign and transmit documents to Accounting and Treasury for processing. | None | 3 minutes | Admin. Aide JO Staff |
| B. Reviewed Annual/Supplemental Budget of Barangays & SK | Review and verify documents such as Budget Message, Ordinance, and other required plans. | None | 5 days maximum | Admin. Officer |
| C. Verified Procurement Plan of Commonly-Used Supplies | Review unit costs and mathematical accuracy of the Procurement Plans. | None | 20 minutes | Admin. Asst. JO Staff |
| D. Preparation and Distribution of ARO / Advice of Allotment | Prepare, sign, and distribute the Appropriation Release Orders to the concerned departments. | None | 3 hours for preparation | City Budget Officer |
4. Reports and Submissions
- Annual Budget Report: Submitted to DILG, COA, and other authorities, including posting on the Full Disclosure Portal.
- Statement of Appropriations, Allotment, and Obligations: Submitted to COA by January 31.
- Three-Year Financial Statements: Submitted to Provincial Budget Office and DBM-RO VII when required.
5. Feedback and Complaints Mechanism
Feedback Submission:
- Clients may submit feedback via the Feedback Form available at the Public Assistance & Complaints Desk (PACD) in the City Hall.
- Forms can be dropped in the Suggestion/Comment Box located at the same desk.
How Feedback is Processed:
- Feedback forms are retrieved by PACD personnel and forwarded to the Human Resource Division for action.
- Immediate action is taken by relaying the feedback to the concerned department.
Complaint Filing:
- Visit the Human Resource Division to fill out the Complaint Form.
- Include details such as the complainant’s full name, contact info, facts of the incident, and supporting documentation.
Complaint Processing: Complaints are forwarded to the relevant office/personnel for resolution.
6. Contact Information
For assistance or inquiries, please contact:
Main Office:
- Location: Ground Floor, City Hall, East Pob., City of Naga, Cebu
- Phone: 268-3010 / 489-9624 (Trunkline)
7. List of Offices
| Office | Location | Contact Information |
|---|---|---|
| Office of the City Budget Officer | Ground Floor, City Hall | Local 4006 |
| Business Permit & Licensing Office | Ground Floor, City Hall | Local 4029 |
| City Disaster Risk Reduction & Management Office | 2nd and 3rd Floors, City Hall | 489-4155 |
| City Environment & Natural Resources Office | 2nd Floor, City Hall | Local 4008 |
| Department of Public Services | East Pob., City of Naga | Local 4018 |
| Human Resource Division | Ground Floor, City Hall | Local 4021 |
| Internal Audit Services (IAS) | Ground Floor, City Hall | Local 4002 |
| City Health Officer | East Pob., City of Naga | 345-6183 |
| City Treasurer | Ground Floor, City Hall | Local 4023 |
| Office of the City Mayor | 2nd Floor, City Hall | Local 4017 |
8. Offices for Specific Services
For more information on specific services, refer to the full list of LGU offices or contact the appropriate office based on your needs.